MINUTES OF WAIKATO / BAY OF PLENTY AGM and TRAINING AND NETWORKING EVENT
WAI/BOP Branch Meeting/AGM to be held on 3RD December 2021.
Time:1.00pm – 3.30pm.
Online Zoom Meeting-invite circulated

 

Attendance:

Dave Thompson, Nick Hill, Gary Higham, Mike Shaw, Ian Chamberlin, Raewyn Scott, Andrew Wilkin, Arti Latchamamma

Corinne Hamlin, Ergin Nemburt, Joanna Davey, Cory Lang, Tim Stokes, Tessa Sayliss, Shaun Carruthers, Peter Varcoe

Lindsay Knight, Daniel Kruger, Brad Devine, Dave Samson, Adelina Pop, Rob Colley, Andy Booth, Johan Metz, Helen Moke

Adrian Reid, Mark Coley, Shane Beach, Richard Bennett, Clive Lesley, Allan Hoffman, Derrick Thornley,   

 

Apologies:

Charlie Sefuiva, Alister Arcus, Luke Hampton,

BRANCH MEETING AGENDA - Time 1.00pm – 1.51pm:

Welcome:

  • Dave Thompson chairman welcomed all in attendance including BOINZ CEO Nick Hill, our board representatives Cory Lang and Phil Saunders.
  • Dave also acknowledged the support of local branch sponsor Redstag and that the Branch looks forward to this continued support in the future.
  • Dave reported that the nominations for Chairperson and Secretary positions on the Branch executive had a pre-emptive motion to elect unopposed and the executive positions would be a call for a motion from the floor.

Chairman’s annual report: Dave Thompson

Dave’s report included:

  • a review of the past 12 months and impacts of the coronavirus on the branch and how we carried out meetings and site visits. We successfully held 3 of our 4 scheduled meetings 2 virtual in March and December, May on site at Western Bay of Plenty District Council Tauranga and our September meeting was cancelled due to lockdown. March Redstag presentation on the new CLT plant.
  • 2022 Branch meeting dates are as follows:  Feb 25th, May 27th, Aug 26th, and Nov 25th. Going forward the committee will need to discuss how we present meetings; this may include hybrid meetings a combination of in person with a video link.
  • Traffic light system with our branch covering Waikato and Bay of Plenty in our Branch area. We are currently split between red and orange traffic light areas. As the vaccination rates rise this should change. Most important is the health and safety of the members.
  • We say Farewell (Vale) to Phil Roberts who is a past executive member of our Branch and who passed away suddenly this year.

We acknowledge him as a valued member of the Executive for the WBOP Branch. A Vale was posted on the BOINZ website in his memory.

BOINZ CEO Update – Nick Hill:

  • Nick outlined that it has been a solid year and the transitioning through Covid has been difficult to navigate.  Level of member support has been fantastic; membership numbers are still strong.
  • Jacqui Neilson BOINZ Professional Development Manager has been working on redefining training and professional development courses, there will be changes in this area.
  • Moving into looking at how we can do things differently in the face of covid.

 National Board Update: Cory Lang:

  • Cory Lang summarised the Board updates for the year 2021 including:
  • Strategic review started by the Board- what things are going to drive us forward as an organisation held just before conference, this is timely we are we going our challenges and priorities for the board the members the Staff. Our membership is the reason we are here underlying everything
  • Advocacy is important we have a role to play with involvement with Local government Reforms, 3 Waters, RMA Review, and local body elections later this year.
  • Started a constitution review, to look at how we operate as an organisation. It has not progressed as a mush as the board would like due to a lag in the review of relevant legislation – The Incorporated Societies Act and Charities Act. Is currently in its final reading once we get it as a Bill, we can go out to membership with proposed changes and progress this review.
  • BOINZ is represented in other key activities such as the Construction Accord, CAP Code Advisory Panel and Emergency Management.
  • Cory outlines more detail about the Construction Accord and the 6 work streams that have a minister assigned to them. Cory sits on the Regulatory Environment workstream which has 2 projects firstly legislation reform and secondly a new Consenting Model- not around legislation change it is more focused on what can the Accord do that will enhance and support wider collaboration. This has been broken into three pieces of work including Supporting Quality Building Consents, Supporting Partnerships across BCA’s or clusters and supporting the quality of the built environment i.e., remote inspections. The work has been tendered for the research stage, hoping to progress this work and present to wider industry by June 2022.
  • Are of focus within the CAP on the current Code changes such H1, we made comment about the consultation timing and amount of simultaneous call for submissions which put strain on an already busy Building Control sector.
  • Emergency Management: Review of Rapid Assessment form this has been refined to a more focused and singular form. Looked at the placards- there are now 5 placards in stead of 3.  MBIE is going to tender for updates to the training booklet and training to go out to our industry.
  • If you have any questions, please get in touch with Cory

 Motion to accept both the Chairmans Annual Report and the National Board Update:

Moved: Tessa Sayliss

Seconded: Phil Saunders

BRANCH AGM AGENDA - Time 1.52pm – 2.00pm:

Introduction:

  • Dave Thompson chairman to advised on the AGM formalities,
  • Chair acknowledged Current Executive members
  • Apologies – Luke Hampton unable to attend the AGM due to family engagement, Alister Arcus.
  • Resignations from the Executive: Danielle Hooper & Terrence Hayes – Chairman thanked them for their contribution.

Previous Minutes:

  • Matters Arising from Previous AGM, No matters were arising from the minutes
  • Motion to accept:
  • Moved: Peter Varcoe
  • Seconded: Phil Saunders

Dave thanked the present Executive: Helen Moke, Luke Hamptiom, Phil Saunders, Cory Lang, Tessa Sayliss, Danielle Hopper, Ian Chamberlain, Leanne Beal, Terrence Hayes and Min Kim.  Dave thanked the executive for their on going support and commitment.

Voting: Helen Moke Branch Exec Member Facilitated

Former Chair (Terrence Hayes) was to read out the current Roles and Positions for the following term of office – 2022-2023. Helen Moke was asked by Terrence to preform this duty on his behalf.

  • Voting of New Executives:
  • Nominations / Proxys: Chairperson Dave Thompson -6

                                                          Secretary Luke Hampton-5

The nominations for Chairperson and Secretary positions on the Branch executive had a pre-emptive motion to elect unopposed.

  • Motion to accept:
  • Moved: Phil Saunders
  • Seconded: Cory Lang

 The motion was put to the membership and moved unopposed- Carried.

Helen congratulated Dave and Luke on their re-election  (will contact Luke after the meeting)

Resignation: As stated previously we have had resignations from current executive members Terrence Hayes and Danielle. Helen thanked them for there support of the Branch in their previous roles.

  • Committee Members –Nomination for: Tess Sayliss, Ian Chamberlain, Helen Moke.
  • Motion to accept:
  • Moved: Vaughan Needham
  • Seconded: Peter Varcoe

The motion was put to the membership and moved unopposed- Carried.

General Business: 

No General Business was tabled

Close of AGM: Dave officially closed thre AGM at 2.01 pm.

Guest Presentations - Time 2.10pm – 3.30 pm (includes any questions of the speakers):

The Chairman to formally welcome the presenters and frame how questions can be asked at the end of each presentation i.e members to request in the chat function of Zoom.

Mike Shaw – Regulatory Compliance Manager of FENZ on the “Compliance Pathways to Compliance” from Fire and Emergency’s perspective. Mike has had a long Career in the service for 32 years from Recruit Fire fighter to Area commander and trained as a Fire Investigator and Fire Risk Officer among other things. Has been in his current position since December 2020.

 Mike outlined how FENZ has been formed and the new Legislation of 2017 and the different paths to achieving compliance There were no questions on this presentation.

The Chairperson thanked Mike for his presentation and introduced the second presentation from Gary Higham who has been with the department from 2008 doing technical reviews. Gary has a career history with Wellington City Council for 7 years, prior to that was a practising Architect for 20 years.

Gary Higham - MBIE on” What’s changing in the Compliance Schedule Handbook? and TA Monitoring Assessments and Exemplar Compliance Schedule.

A copy of the presentation is attached.

After the presentation there were several questions regarding how different Council’s create and present their compliance schedules.

Discussion on a bespoke Compliance Schedule form which is not in this information if it complies with the Act. Gary explained that they wanted to move away from staff using the Handbook as “the Bible” and draw on other information by more specialist groups such as the ABC – Association of Building Compliance to assist and provide specialist guidance.

Wrap up –The Chairperson thanked Mike and Garry for his presentation and the rest of the members for their attendance.

Dave wished everyone well for the end of year activities and Christmas and looked forward to seeing everyone in the new year.

End of Meeting - Time 3.40pm (approx.)


JUMP TO:

MoST Content Management V3.0.9455