WAIKATO BAY OF PLENTY BRANCH AGM, TRAINING AND NETWORKING EVENT

Held on November 24th 2017, at 9:00am at, RED STAG - Waipa State Mill Rd, Whakarewarewa, Rotorua 3074

AGENDA:

8:30-9:00AM Morning Tea.

Morning Tea (Light refreshments will be available throughout the morning. Note: No Lunch as there will be a BBQ to follow Afternoon Site Visit)

2017 AGM:

9:00 - 9:15am

Attendance:

Ian Chamberlain, Andy Tyler, Graham Lew, Alister Arcus, Ian Mayes, Dave Thompson, Craig White, Clive Leslie, Greg Randell, Terrance Hayes, Jason Moore, Shannan Dewes, Taylor Wong, Andrew McCabe’s, Phil Saunders’, Josh Mathis, Lindsay Overlington-Knight, Mike McDean, Jeremy RanDepen, Mark Cui, Shaun McGuiness, Allan Hoffman, Buster Besty, Jim Lockitt, Israel Reid, Barry Taylor, Greg Randell, Denika Cawker, Daniel Kruger, Malcom Neil, John Needham, Jed Dodson, Trevor Quilty, Keith Ryland, Scott Tulloch, Laurie Akurangi, Dan Scheibmair.

Apologies:

Corrine Hamlin, Cory Lang, Phil Roberts, Shay Harrop, Peter Murphy, Kelvin Short, Scott Devonport, Derek Thorley, Norm Barton, Dough Langland, Jason Reece, Dan Shaw, Ben Rankin, Maxine Sefuiva, Kevin Duthie, Charlie Sefuiva, Ray Thomson, Ed Wilkins, Glenn Majoribank, Carl Lomas.

Minutes and Matters Arising from 2016 AGM Minutes:

• No matters arising.

Previous Minutes Acknowledged:

Moved by:

Seconder:

Correspondence In/Out:

• New Sponsor RED STAG acknowledged

Chairperson's Annual Report:

• To Action

ELECTION OF BRANCH EXECUTIVE POSITIONS FOR 2018/2020 TERM AS FOLLOWS:

The following roles and responsibilities for prospective Executives:

1. Chairman

2. Vice Chairman

3. Secretary

4. Secretary support

5. Venue Co-Ordinator

6. Speaker Co-Ordinator

7. Membership Co-Ordinator

8. Sponsorship Co-Ordinator

It is intended that anyone wishing to come onto the Executive Team, there will be specific roles & responsibilities they will be given, this in hopes of ensuring we have reliable cover and that those roles will be taken on board with some commitment from those executives who will fulfil those specific roles. This will hopefully give some incentive to members wanting to commit to a specific role and responsibility at branch level.

Ian Mayes Acting Chairman:

Ian Advised the following positions for the term 2018-2020 term. Executives Elected. Nominations acknowledged & received.

The following roles and responsibilities for prospective Executives: (It is acknowledged that Nominees and Seconders are current Boinz Members)

1. Chairman

2. Vice Chairman

3. Secretary

4. Secretary support

Branch Chair: - (Ian Mayes to Chair)

Nomination: 1

Nominator: Dave Thompson

Seconder: Gregory Hill

Motion to accept (Ian Chamberlain) to Branch Chair 2018-2020 Term:

Moved by: Daniel Kruger.

ALL in FAVOR: YES

Motion Carried. YES

Vice Chairman

Nominations: 1

Nominator: Alister Arcus

Seconder: Ian Mayes

Motion to accept (Terrance Hayes) to Branch Vice Chairman 2018-2020 Term:

Moved by: Ian C

Seconder: Alister Arcus

ALL in FAVOR: YES

Motion Carried. YES

Branch Secretary:

Nominations: 4

Nominator: Daniel Shaw

Seconder: Jason Reece

Motion to accept (Dave Thompson) to Branch Secretary 2018-2020 Term:

Moved by: Daniel Kruger.

ALL in FAVOR: YES

Motion Carried. YES

Secretary Support

Nomination: 1

Nominator: Alister Arcus

Seconder: Ian Mayes

Motion to accept (Phil Saunders) to Branch Secretary Support 2018-2020 Term:

Moved by: Shaun M.

ALL in FAVOR: YES

Motion Carried. YES

Branch Executives for 2018-2020 Term:

Ian Mayes further Acknowledged the following persons have been Nominated to positions of Branch Executives with Key Roles and Responsibilities:

The following roles and responsibilities for prospective Executives:

1. Membership Co-Ordinator

2. Sponsorship Co-Ordinator

3. Venue Co-Ordinator

4. Speaker Co-Ordinator

MEMBERSHIP CO-ORDINATOR

Nominator: Ian Mayes

Seconder: Alister Arcus

Proxies:

Motion to accept (Scott Tulloch) to Membership Co-Ordinator 2018-2020 Term:

Moved by: Ian C

ALL in FAVOR: YES

Motion Carried. YES

SPONSORSHIP CO-ORDINATOR

Nominator: Ian M

Seconder: Scott Tulloch

Proxies:

Motion to accept (Alister Arcus ) to Membership Co-Ordinator 2018-2020 Term:

Moved by: Shaun M

ALL in FAVOR: YES

Motion Carried. YES

BRANCH EXECUTIVE (Floater)

Nominator: Alister Arcus

Seconder: Scott Tulloch

Proxies:

Motion to accept (Ian Mayes) to Branch Executive 2018-2020 Term:

Moved by: Alister Arcus.

ALL in FAVOR: YES

Motion Carried. YES

SPEAKER CO-ORDINATOR

Nominator: Norm Barton

Seconder: Douglas Langland’s

Proxies:

Motion to accept (John Needham) to Branch Executive 2018-2020 Term:

Moved by: Shaun McGuiness

ALL in FAVOR: YES

Motion Carried. YES

VENUE CO-ORDINATOR

Nominator: Alister Arcus

Seconder: John N

Proxies:

Motion to accept (Shaun McGuiness) to Branch Executive 2018-2020 Term:

Moved by: Shannon Dewes.

ALL in FAVOR: YES

Motion Carried. YES

End of AGM – We thank Ian Mayes for filling in as AGM Chairman.


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