MINUTES

AUCKLAND BRANCH

TRAINING AND NETWORKING EVENT

held on

Wednesday, 17th April at 6.00pm

at

Alexandra Park

Welcome:

Branch Chair Glynn Robertson, opened the meeting, welcoming members, new members, and guests as well as extending a special welcome to the event's sponsor -

Nick Hill Chief Executive - Building Officials Institute of New Zealand

Attendance:

Auckland Council: Jonathan Abiva, Bashir Ahmed, Amruteshwar Amgadi, Athulya Angadi, Faraz Aslam, Ronald Bate, Joseph Burdett, Brian Butcher, Charles Chen, Lesley Chen, Debra Christensen, Ali Dahroug, Leon de Jongh, Zaida Dimaun, Daniel Harrison, Christina Hibbard, Jock Hyde, Richard Fromont, Amrita Kaur, Kirsty Larmer, Brendon Leckey, Dominic Leigh, Jimmy Li, Jenny Li, Michael McArtney, Ian McCormick, Andrew McLaren, Clive Megson, Robert Paton, Alan Perich, Rafa Rawof, Martin Reid, Neil Rennie, Allan Rich, Deepak Shah, Dolly Shah, Russell Shaw, Jeffrey Stevens, Ryan Stowers, Craig Tibbits, Iskra Trenceva, Prahaladh Venkatsubramanian, Tanu Virdi, Jason Wang, Denise Whelan, Rob Woodger, Carol Yan, Mayannje Young, Alex Khoo
Inspect Services Ltd: Steve Hull
Life Member: Maurice Hinton
Manukau Building Consultants: David Coburn, Tony Tso
Maynard Marks Property and Building Consultants: Malcolm Arnold
Monument Consulting Ltd: Alastair Couper
The Property Inspectors: Grant Tibbits
Retired Member: Graham White, Edmond Law
Qualitech International Limited: Andrew Minturn
Quality House Inspection Ltd: Yiyi Xing, Frank Xing

Apologies:

Alix Myrse, Craig Louise, Richard Kaggwa

Moved: Amie Burley Seconded: Ronald Bate

Previous Minutes & Matters Arising:

Meeting minutes were read and accurate.

Moved: Peter Seconded: Craig Tibbits

General business presented by Nick Hill Chief Executive of BOINZ

BOINZ - 5 years in 5 Minutes

Nick touched on the past five years of BOINZ performance, challenges and constant development. The following headings and bullets were covered.


Office

  • Four staff followed up with restructuring in 2015 which built staff total to eight in 2018.
  • Current issues revolve around turn over, skill shortage and increasing costs.
  • The lease for the National Office building was renewed in 2015 and expires in 2023.
  • Various policies and procedures in the office are under review and are being updated including
  • Health and Safety Policies
  • Department Processes and Procedures
  • Credit Card Policy
  • Constitution review (in progress)

Finance

  • Overall, the finance is steady, there has been an Accountant change to Deloitte Private in 2017
  • The Institute is currently in a change cycle, where we are having to reinvest in our member benefit delivery. Over the last 6 years we have focused on Training development and getting members and others through Regulation 18 via our Diplomas.
  • Over the last two years we have seen a drop off in training delivered, or expected as the new Diploma kicked in.
  • Additionally, market pressures have meant BCA capacity has been stretched.
  • This has impacted our bottom line both in 2017 and will again in 2018 and possibly 2019.
  • We need to reinvest in training (as opposed to education) to remain relevant and ensure member benefits.
  • This is part of normal business cycles and as an organisation we can't keep making profits, we must use our resources for members.
  • The accounts and auditor are currently working on our 2018-year end report and this should be available soon, but the 2018-year end result will likely be around a $60k loss.
  • We changed our accountant in 2017 following the departure of our previous service
  • During 2018 we made 2 changes to our accounting system - updated MYOB and introduced an IPayroll system to strengthen the work and deliver better reporting accuracy.

    Training
  • Diploma (Pathways x2) - 2017/2018
  • Certificate is in process (almost there)
  • Now using Intuto -Online training program.
  • CPD program
  • Advance Course Expansion
  • Relation Development
  • Collaboration - NZHHA, Prefab, MiTek

HR Division:

There have been three placements recently through constant promotion and marketing.

Accreditation - Courses Formulated:

  • First course in 2005, Branding, Audit committee, workshops, newsletters.
  • Previously there have been good speakers including the Chief Executive Officer of the Regulatory Authority.
  • The accreditation process is about providing technical and expertise support.
  • Relationships have been built with the Law society, Real Estate Authority and Insurance Council.

Technical:

  • Various Advisory groups support our consultation processes
  • Fire
  • Durability
  • Plumbing
  • Drainage
  • Structure

Membership:

  • Growth in members 1100 to 1250 between 2014 to 2018.
  • It is very good to see young members coming in.
  • Auckland is doing well in terms of numbers.
  • The retail loyalty programme was introduced in 2013. There are 35 to 38 outlets to visit for various discounts on products. Some discounts are significantly large. Member feedback is very positive.

Marketing:

  • We are now reaching increasing numbers of members through social media, especially Facebook. There are posts daily. If you are not on BOINZ Facebook, you are missing out on daily news.
  • We also send E news, Membership surveys and Monthly Updates
  • The BOINZ website also has news updates posted daily.

Relationships:

  • Premier Partners have lifted from 4 to 10 between 2014 to 2018. Great support from these partners.
  • BOINZ holds relationships with the Ministry of Business, Innovation and Employment, Energy Efficiency and Conservation Authority, Department of Internal Affairs and Local Government New Zealand.

Strategy - New Direction

The previous BOINZ strategy was built around Information, Training, Advocacy, Products and Services. With an aim to maintain members satisfaction through the support across all four strategic platforms. Underpinning these are priorities around branch values, financial objective, advocacy, industry professionalism, education, National Office and projects. In February the Board met to review its strategic direction and landed on three strategic platforms (Membership, Education and Training and Advocacy). Some of the core supporting platforms in the new direction are

  • creating value around employee and employer relationship as well as maintaining an interactive member friendly website.
  • Enhance the branch leadership by providing adequate support and providing planned topics that add value to the members.
  • There will be organisational efficiency, a focus on branding through social media platforms and a focus on practical outcomes for the built environment.

Constitution Review Update:

The Constitution is an organisations core document.

The Incorporated Societies Act 1908 was reviewed for the first time in over 100 years. Recently the expected changes are around;

  • Basic duties for offices/committee members.
  • An increased focus on managing conflicts of interest by members
  • Dispute processes are to be built into the Constitution document itself


The Institutes Constitution review has already landed on some practical draft changes including

  • An ability to change its name
  • An ability to also establish a trading name to take advantage of market opportunities and perceptions (to member benefits)
  • The expansion of the current membership section to more appropriately incorporate the wider structural aspects of the Institute and aspects of each area such as
  • Eligibility
  • Discipline Processes
  • Termination
  • Fee Structures
  • Etc

The membership section will be renamed Structure.
Another area the proposal will recommend is a change to the Director election cycle. It is proposed to move to a Triennial Election method where Directors retire by rotation (or are eligible for re-election) 2 per annum. This ensures the continuity of the Institutes governance direction. This is best practice.

A core change recommendation, and best practice is to have a 2-tier governance model with the constitution being the overarching directional document. This approach will allow the Institute to adopt to market conditions more quickly and enhance member outcomes.

Education and Training Delivery, New Strategic Direction:

Over recent years our training focus has multiple courses supporting the Diploma in Building Control Surveying (Level 5) and Medium and Large Buildings (Level 6).

  • Advance Training/CPD courses are now being developed to stretch compliance and product core knowledge.
  • Branches are a core structural component of the Institute tying members to other levels and stakeholders. While a mechanism for delivering information and training we also need reciprocal feedback.

Qualifications Update:

  • There are now two pathways to study the NZ Diploma in Building Surveying (Level 6)
  • Full-time which began in 2016
  • In-employment through your employment/job which began in 2017.
  • Certificate in Building Regulatory Environment, this is the qualification pathway for BCA supporting staff, or those seeking to work in a BCA (Tradies, people with technical qualifications in other disciplines and those individuals wanting to work as support staff in BCA's)

Training Update:

  • Includes advanced courses that focus on core knowledge, critical thinking and analysis skills.
  • Leadership - specific program for existing and emerging leaders.
  • CPD - strong product learning focus.
  • 3 doors approach

- Accessibility:

A new medium for communication of training material. The big thing is the "online training academy" just click and register and purchase.

- Applicability:

  • We developed the NZ Diploma in Building Surveying to meet Regulation 18
  • Getting people from school and training them over 6-8 months part-time program is the goal of the NZ Certificate in Building Regulatory Environment Level 4 (6-8 months). This is a gateway qualification and pathway for those wanting to be BCA staff.

-Affordability:

  • We aim to ensure what we do is quality based but affordable.
  • Provides a learning management system and use it for accreditation process.
  • Using technology to reduce the prices. This will minimise travel and accommodation wherever possible.

Advanced Courses

  • We have a whole range of new courses you can apply for:
  • Difficult to consent
  • Advanced fire
  • Earthquake engineering course
  • ANARP
  • Asbestos - in development
  • Advanced Accessibility
  • Swimming pool - via online training
  • Leadership certificate - emerging and advanced.

Vocational Education Reforms (VER):

These were recently released by the Ministry of Education. Vocational training is non-university training.

Non-University education is available at Level 3-6 and is delivered by Polytechs/PTE's

Why does the government want change?

  • Wants education that is fit for purpose.
  • Address the issue of the future training and sector needs.
  • Regional issues have frustrated delivery.
  • Build a program that is internationally recognised.
  • Want a system that is simple, responds to the market query as soon as possible and a strong public education system. These changes will cost around 500 million and will take around three years.

The VER proposal is to create industry skill bodies. Setting goals for qualification and standards. Qualification needs will come from NZ market, not academics. This will benefit employers by giving them their choice of education providers to work with. It would officer day to day contact between providers and employers.

BOINZ position is offering a system that works for employers and students, not the education system.

Building System Legislative Reform (BSLR):

  • Key areas of focus:
  • Roles and responsibilities
  • Information accessibility
  • Accountability for quality of works.
  • 5 reform packages - Based on MBIE'S 4 p's: (People, Process, Products, Performance)
  • Building Products
  • Occupational Regulation
  • Risk and Liability
  • Building Levy
  • Offences and Penalties

Other areas to focus:

  • LBP's, Plumbers and gas fitters and engineers.
  • More clarity around disciplines that can carry out inspections.

Risk and Liability:

Level of risks to be re-assessed. For example, an owner is not qualified to take the responsibility of the works under section 14 and hence why the responsibility should be the domain of the professionals appointed by the owner. There is also a need to reduce risk on rate payers (via council last man standing)

Offences and penalties:

  • Strong penalties for offences that disable or are fatal.
  • Strong penalties for misinterpretation, fraud and dishonesty.

BOINZ annual events:

  • Nick encouraged members present to nominate high achieving members for the excellence awards.
  • There are forty-five Branch training courses across the year.
  • Conference - 19-22nd May - Rotorua Energy Events Centre
  • SBCO Forum - 21-23rd August - Shed 6, Wellington

Q - Cross editing, is that an option?
A - A gap assessment will be undertaken for existing qualification to reg 18 qualification.

Please find Nick's presentation here

Glynn thanked all presenter and sponsors for the evening, and special thanks to Nick Hill for the presentation. He then closed the meeting at 7.15pm.

Next Branch Training and Networking Event:

No Auckland Branch Training and Networking event in May.

BOINZ Auckland Branch Secretary

Hasan Shueb

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