BOINZ Events & Exhibition Regulations

Events - Annual Conference & SBCO Forum

Confirmation Policy
Once registered, all delegates will receive a confirmation by email. This will contain all relevant details and information regarding the event and about future communications as well as the registrant's confirmed details. On receiving a confirmation email, this means the registration has been processed, and any cancellation policies will be enforced.

Payment of Registration
All delegate registration invoices must be paid prior to the start of the event . Registrants will not be allowed to attend if their registration invoices are outstanding. Exhibitors must also be paid in full before the start of the event unless a prior arrangement has been made. 

Cancellations Policy
All cancellations must be received in writing by the Institute and receive a written acknowledgement in return. All cancellations incur an administration fee of NZD $180.00 + GST per registration. Cancellations must be received by the date stated on the registration form otherwise they will incur an additional late fee of NZD$85.00 + GST per registration. 

Substitutions can be received prior to the date on the registration form, but will incur a processing fee of NZD$105.00 + GST per registration.  The named conference delegate must be the person attending on the day, unless already discussed with the Institute. There will be no refund for a cancellation made within 48 hours of the event commencing, or a "no show" on the day however under special circumstances, we are happy to discuss certain refunds on a case by case basis.

Unable to attend Social Functions
If you are unable to attend any of the social functions at the conference which are inclusive of all full registrations, could send a brief email indicating this to

Conditions of Attendance
Attendees registering for events including those attending as partners or at selected social events are reminded that they must not promote products and services to those registered at conference, unless they are attending as an exhibitor. Anyone wishing to promote products and services are required to apply for an exhibition stand. The Building Officials Institute reserves the right to restrict access or expel individuals breaching this requirement.

Member's Discount
In order to claim the member's discounted rate for attendance at this event, attendees must be current financial members of the Institute. Please check that your membership is current with no outstanding subscriptions due. Members who are not financial at the time of this event may incur an additional charge.

Early Registration Special Rates
The Extra Early Bird & Early Bird special rates are only available until the date indicated on the registration form/and or website. Any registrations received after this date will classify as a 'Standard' registration.

Exhibitor's Rules, Regulations and Contract
Registered Exhibitors are bound to comply with strict rules and regulation as part of their exhibition contract.

Click here to download our Exhibitor Rules and Regulations

Covid-19 Alert Levels
Should the NZ Covid-19 alert levels change in the lead up to the event, or during the event, which results in the conference not being able to take place, or to be completed, a postponement date will be set and all attendees and members will be notified of the new event date/s and updated event details once this has been decided.

Photography & Filming
For promotional purposes, there may be a professional photographer and video production taking place during BOINZ events. Delegates who do not wish to be filmed or recorded should advise the organisers by email to prior to the event. By registering for any BOINZ event you authorise BOINZ to take photos at the event. BOINZ is the owner of the copyright and photographs and that it may use the photographs for any purpose it considers appropriate, including publicity, education or other activities and may earn income for BOINZ own benefit.

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